Document Controller

Job Description

  • Job Title Document Controller


Our multi-national Architectural Design consultancy client has a new requirement for a well experienced Document Controller to join their team in Masdar City, Abu Dhabi. Successful candidates will have extensive Document Control experience on large scale projects including Commercial, Mixed use and High Rise and must have worked for a recognised PMC or Consultancy business. This role is available for immediate joining and is an initial 3 month contract position, outsourced through J10 Consulting. Responsibilities:
  • Maintains all important documents hardcopy and/or electronic format as directed, ensuring that the information is easily accessible whether stored locally or archived;
  • Provide administrative assistance to the CMU Lead and other CMU staff in their reporting obligations and other functions;
  • Control files, drawings and engineering documents and co-ordinate and manage all activities related to the Document Control section, which may include the control of other administrative documents;
  • Maintain a reliable data entry system accommodated by tasks such as filing hardcopies, scanning, electronic management, filing and processing, archiving and document tracking, inputs the document data into the standard registers whilst ensuring that the information is accurate and up to date;
  • Maintains controlled copies of the latest approved documents adding the appropriate reference and priority whilst ensuring their distribution, if required.
  • Liaises with Document Management / FCTS team to set up a compliant document management solution;
  • Responsible for implementing an effective document management system across the Projects' Lifecycle;
  • Coordinates the collection, classification, distribution and storage of relevant documentation;
  • Prepare & distribute correspondences, reports, memorandums, reports, schedules and materials for publication, presentation etc.;
  • Controls drawings, design records, standards, procedures, correspondence and minutes of meetings etc.;
  • Recording and archiving all hardcopy and softcopy documents,
  • Maintaining an appropriate electronic database as backup to a traditional hardcopy archive system for easy storage and access to all internal and external correspondence and data;
  • Providing data entry and word processing services as and when required;
  • Assisting managers in producing various reports, tables and presentation material;
  • Copies/scans and distributes the required documents, assisting as required;
  • Maintains the documents and drawings in the Document Control section under safe custody without any damage or deterioration with easy traceability;
  • Maintains the files and control logs as required by the CMU
Document Controller Requirements:
  • Minimum of 5 years' experience post graduation with experience in major building and/or infrastructure projects or programmes;
  • Excellent communication skills in English, written and spoken;
  • Experienced user of internet based document control systems, e.g. ACONEX, SharePoint, Documentum;
  • Proficient in Electronic Documentation Management Software systems
  • Experienced user of MS Office;
  • Experience of working in an architectural design or supervision consultancy company
  • In-depth knowledge of document procedures;
  • Effective in building good working relationships within complex structures, both internally and with various project stakeholders.
Job Types: Full-time, Temporary, Contract
Contract length: 3 months Pay: AED6,000.00 - AED8,000.00 per month

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