12183 - High School Counseling Secretary - October 2022 start

Job Description

  • Job Title 12183 High School


About the Role

We are looking for an outstanding and motivated candidate to join Dubai American Academy in the capacity of High School Counseling Secretary at the beginning of October 2022.

As High School Counseling Secretary, you will manage all secretarial functions of the office of High School Counseling Team and act as an ambassador to the school and perform in an efficient, professional, and confidential manner all job duties.

Professional Accountabilities
  • Models and encourages a culture of kindness in support of the GEMS/DAA core values and upholds the mission and ethos of the school.
  • Acts as an ambassador for the school and performs all job duties in an efficient, professional, and confidential manner.
  • Takes initiative to improve systems and processes to aid in efficiency and effectiveness. Takes proactive measures according to the counseling department activities and timeline.
  • Maintain high quality communication from and within the school office. Liaise with tact and diplomacy with school staff, students, parents and visitors.
  • Ensure the GEMS/DAA policies, procedures, and codes of conduct are followed at all times.
  • Initiate effort and energy beyond the typical work day, where the tasks require additional commitment.
  • Assist with parent issues, trying best to resolve them in timely and professional manner.
General Secretarial Accountabilities
  • Responsible for managing all secretarial functions of the office of High School Counseling Team.
  • Generate and process daily office e-mails and telephone calls.
  • Perform a wide variety of general secretarial duties including the maintenance of accurate and detailed records, databases, and filing systems.
  • Maintain Counselors' appointment calendar as well as all their professional communication and public relations needs.
  • Attend staff meetings, records meeting minutes and serves on committees as required.
  • Coordinate college visits.
  • Respond to telephone calls and enquiries courteously and direct calls to appropriate school personnel.
  • Work in tandem with all other secretaries creating a positive team ethos.
  • Provide information in regards to school programs, events, functions, activities, examinations and timings.
  • Maintain office supply records. Order, store and issue supplies and materials pertinent to the function to which assigned.
  • Perform other duties as requested by direct & dotted reporting line managers / supervisors
Data Management Accountabilities
  • Compile information from various sources to generate reports; prepares (and sometimes synthesize data), collate and distribute weekly, monthly and annual reports as required.
  • Review and update all documentations, calendars and all school related activities. Communicates information to faculty, staff, parents, and students.
  • Organize student files for counselling.
  • Updates Counselors on new students.
Expected Qualifications:
  • A college Degree from a reputed university is desirable (BA or BSc).
Expected Experience:
  • Two (2) years' experience as Secretary in an office or school environment.
  • Ability to multi-task and withstand interruptions to best serve student needs.
  • Excellent written/spoken English language skills.
  • Good verbal communication skills/telephone etiquette.
  • Effective interpersonal skills to aid in daily contact with a diverse multi-cultural population.
Job-Specific Knowledge & Skills:
  • Demonstrate excellent competence in computer technical skills using Google, Word, Excel, Publisher, PowerPoint and other related programs/software for educational and business office use.
  • Knowledge in student information systems such as PowerSchool, UniFrog and Parchment is a plus.
  • Maintain confidentiality and exemplify personal and professional integrity.
About Your Benefits

An attractive remuneration package is on offer to the successful candidate including a competitive salary, medical and life insurance, flight allowance, tuition fee concession, 52 days annual leave and other benefits in line with the UAE Labour Law.

Kindly note that only shortlisted candidates will be contacted.

About GEMS

Trusted for over 60 years and now a third generation education family, GEMS Education began in a single school room in Dubai. Today, we have the privilege of educating over 170,000 students from over 176 countries through GEMS owned and managed schools globally; over 270,000 students access resources through our services division.

About the School

GEMS Dubai American Academy (DAA) is GEMS Education's flagship American school. Offering both an enriched American Curriculum and the International Baccalaureate Diploma to students from around the world, DAA prepares its students for success in the world's most prestigious universities and colleges.

DAA is the only American curriculum school in Dubai to receive the KHDA rating of Outstanding, and has received this rating since 2011.

With over 20 years of history and academic excellence, DAA is one of the most sought after American schools in Dubai. The school's outstanding heritage is coupled with its future-fluent program which embeds creative design, cutting-edge robotics and digital fluencies at its core. Through teaching, learning and innovation, students develop a mastery of multiple literacies and fluencies to support genuine world-class learning, personal growth and future readiness. DAA offers a diverse range of extra-curricular, athletic, and leadership opportunities to enrich the holistic development of each student.

Our staff teaches and inspires excellence in academics and life-long learning skills by continually reviewing and building an enriched American curriculum, promoting student achievement, encouraging integrity and nurturing a desire to learn.

To learn more please visit http://www.gemsaa-dubai.com/

About Application Process

If you meet the criteria and you are enthusiastic about the role, we would welcome your application.

To complete the application you would need the following document(s):

1. Resume/CV
2. Passport-size photograph

In line with the UAE's Emiratisation goals, GEMS welcomes and encourages applications from UAE nationals to join our fast-growing team.

Important Note : GEMS Education is committed to safeguarding and promoting the welfare of all of its students. Applicants will be required to submit a current police criminal clearance check or equivalent from their home country or current country of residence prior to appointment.

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